Office Manager
OFFICE MANAGER (M/F)
Are you capable of working on multiple projects without getting lost, besides in the details?
If you are the smartest person and desire a role that challenges you, this might be the ideal opportunity for you! We are seeking someone who is tech-savvy, has that “side-hustle energy” and loves to help People.
If this sounds like you, here at Helexia, we are a fresh, fun and rapidly growing company, looking for a talented Office Manager to join the team. We’d love to meet you!
Department
Reports to
Purpose
Responsibilities
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Manage office supplies inventory and office budget as necessary
- Perform receptionist duties: greet visitors, and answer and direct phone calls
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Develop office policies and procedures, and ensure they are implemented appropriately
- Assist with office layout planning and office moves
- Maintaining IT infrastructure
- Assist in planning company´s events, meetings, and special projects
- Support the Country Director: schedule meetings, plan travels, making reports and presentations
- Lead and ensure internal communication (newcomers, onboarding, offboarding, etc.).
- Identify opportunities for process and office management improvements, and design and implement new systems
- Provide other administrative support as necessary, including scheduling group meetings.
Health, Safety & Environmental
Qualification & Education
Skills
- Education Degree in business administration, communication, human resources or related areas;
- 2 – 5 years of previous experience in office management, executive assistant;
- Strong organizational and time management skills, and ability to prioritize
- Excellent communication and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office, especially ppt, and Google products
- Proficiency in English (French is a plus)
- Proactive, results-team-oriented, and fun
Perks
Riempi questo modulo e raccontaci perché vuoi far parte della nostra incredibile squadra!